Assessment Policy procedures


  • To ensure fair, equitable access to assessment for all students.
  • To ensure students are provided with valid assessments that allow them to present authentic evidence of achievement.
  • To define roles and responsibilities of staff and students.
  • To meet NZQA requirements for internal assessment.

Senior School Handbook

Student Action and Information

Assessment information

Myth # 1: The number of credits assessed

Have I got the assessment calendar for each subject

Assessment information and including approximate assessment dates are available through the school online systems. If required, students will be informed of specific deadlines or any differentiation that occurs due to multiple classes in the same course by their teacher.

Can I change my subjects

Subject changes can be made if possible within the first few weeks of school.

Gathering evidence

Myth # 2: Assessment practice and gathering evidence

What evidence do I need to complete the work

Each standard has specific requirements in terms of evidence. Teachers will provide clear guidance about assessment methods: providing equitable access for all students to provide evidence and opportunities based on the learning programme. 

Authenticity of student work

Myth # 3: Managing authenticity

Work must be your own

Work handed in must be your own work and must be fully completed in the year of assessment. Teachers will have procedures in place to ensure authenticity. These will be included in the conditions for each assessment activity.

Can I share my work

Any work that cannot be authenticated as your own can not be marked. In the event of a student presenting work that may have been copied, borrowed from another learner, photocopied or downloaded etc, the appeals procedure will be followed. It is a possibility that not achieved will be recorded where this is appropriate. Much assessment is carried out during class time but where students have to produce an exercise over a period of time they will be asked to sign a declaration stating that the work is their own. 

Appeals of assessment decisions

What if I don’t agree with the result

If you wish to appeal against a result, you must do so within 15 school days of receiving the result, to the teacher who assessed your work. If you still challenge the result, then consultation may be sought using the following steps:

Step 1 Student talks to subject teacher within 15 school days of receiving the result

Step 2 Teacher in charge (TIC) investigation

Step 3 Student appeals in writing to Appeal group

Step 4 Principal arbitrates on appeal-NZQA may be consulted

The appeal process stops when you are satisfied at any stage and all parties complete a signed agreement “I agree with the final result”.

Appeals against external assessment are done through NZQA.

Missed or late assessment opportunities 

What if I am going to be absent

Absence not school related

You are expected to be present for all periods of timetabled subjects. Absences beyond 15 periods may affect your achievement. Parents will be notified by letter where there are concerns.

The Principal has the right to approve absences additional to 15 periods under special circumstances. Application for approval must be made to the Principal in writing before the absence.

Absence school related

You should make yourself aware of scheduled absences and ensure that assignment work required for other subjects is up to date. 

It is your responsibility to catch up on work missed and plan how you will meet deadlines. If you are involved in external courses such as First Aid etc. you must find out how you can complete all work covered in other classes on the days you are out.

Get Organised 

The practical requirements of some subjects such as field trips and/or education outside the classroom, combined with your involvement in extra-curricular activities such as sport may result in a significant number of absences. Students have suffered lower final grades through poor organisation.

What if I miss an assignment deadline for internal assessment

If you are sick on the due date you need to provide the subject teacher with proof e.g. a medical certificate or a note/explanation deemed acceptable by the Principal’s Nominee and make alternative arrangements to hand in work. These arrangements should be made prior to the task being due. The Principal’s Nominee may investigate notes/explanations where necessary.

If the teacher deems the student is ready to be assessed and work is not completed by the assignment deadline a Not Achieved grade will be awarded.

In exceptional and/or unavoidable circumstances eg bereavement, traumatic event, serious illness and there can be no accommodation through deadline adjustment or further assessment opportunities, a student will be withdrawn from the standard. 

Work may be requested to be handed in by 9.00am on the due day. 

Note; it is not acceptable to miss classes in order to complete an assignment.

Breaches of the rules

Do I have to follow the Rules

The school disciplinary system will be followed if it is alleged that you have been guilty of;

failure to follow instructions, influencing/assisting/hindering or disrupting assessments, dishonest practice, handing in inauthentic material, impersonation. 

Also read the authenticity of student work for other consequences.

Assessment Opportunities

Resubmission of assessment material

Myth # 4: Resubmission

Can I redo my work

A resubmission opportunity will only be offered where a teacher judges that a minor mistake has been made by you, for which you should be capable of discovering and correcting yourself. For example, you may have handed in the assessment, but may not have made a particular calculation correctly. In such cases, the teacher may consider it appropriate to allow you to resubmit a specific part of the assessment. The amount of information a teacher provides to you in identifying the error is important in this context. In the case above, the teacher might say “your method is fine but there is a problem with your calculations….” The teacher would not however say “there is a problem with your use of brackets in this calculation.” Resubmissions will only be offered before the teacher gives feedback to you or a whole class. If more teaching has occurred after the first assessment opportunity, resubmission is not possible.

Further assessment opportunities

Myth # 5: Further assessment opportunity

Can I have another assessment

Some standards will have only one assessment opportunity due to the practicalities of the tasks and course workload. The teacher will inform the class of this. If possible, the further assessment opportunity would be a new task. 


Data and verification

Myth # 8: Profiles of Expected Performance (PEPs)

When will I get my results

As a general guideline your results should be returned within 2 school weeks. However, this may be impacted by resubmissions, the moderation process or other factors such as illness. Your teacher should be able to give you a timeline and update with any amendments. If you have further concerns please talk with the TiC/HoF/PN

Where will I see my NCEA internal results

You will see your result when you log on to the school KAMAR portal and through Assay.

When the NCEA file is sent to NZQA you will be able to view your results on your NZQA log on. Year 11 students will get information from Whanau teachers explaining how to register with NZQA in term 2.

Where will I see my NCEA external results

In the middle of January the following year you can see your external results on your NZQA log on.

Are my results scaled?

Profiles of expected performance (PEP) are used in external assessments over time to ensure fairness to all students. PEPs are used as indicators not targets by NZQA. 

How do I pay my NZQA fee

Fees are only required in a small range of circumstances. Pay to the school office. The school will send your payment to NZQA early September. After that date you will pay direct to NZQA through your log on or a form provided by NZQA. NZQA charges $50 for the late fee payment.

Special assessment conditions

Can I apply for exam assistance

Special assessment conditions are regularly evaluated by the Special Needs Coordinator (SENCO). Families may contact the SENCO if they have specific concerns. Where feasible or possible, assistance is provided in the learning situation as well. NZQA grants entitlements relevant to permanent or long-term medical, physical or sensory conditions.

Derived grades

Myth # 9: Derived grades

What if I miss my exam at the end of the year

You will be marked absent and you will get no result.

What if I miss my exam at the end of the year and it meets NZQA approval

Applications for a derived grade will only be approved by NZQA. The school can only submit a grade for you if this has been derived from standard specific evidence from a valid assessment eg. school practice examination or an end of topic test. Approved reasons include a current non-recurring illness, a sudden and significant change to a long-term sickness, disability or condition, misadventure, or there are exceptional circumstances, such as the death of a family member or selection for national representative duties. For further information and frequently asked questions refer to the Derived Grade Process Guidelines published on the NZQA website.

Records of achievement towards externally assessed standards must be kept should this evidence be required in support of a derived grade application to NZQA at the end of the year for external assessment.

A derived grade is not available for New Zealand Scholarship subjects.

Internal Moderation

Myth # 6: Internal moderation

Can I keep my work

Your work for internal assessment will be kept by the teacher and stored for external moderation. You may ask for your work back after moderation has been completed. Some work may be kept as benchmark work for teachers, if you agree.

The moderation process is to ensure marking is consistent with NZQA expectations. At times this may delay the return of results 

External Moderation

Myth # 7: Selection of work for external moderation